Last update: 21 October 2016
) (the ‘Site’
The Site is owned and operated by Lynx Recruitment Limited, a company registered in England with company number 04289642 whose registered office is at 38 Grosvenor Gardens, London, United Kingdom, SW1W 0EB and whose VAT code is 787 068873 (’Lynx’
). Lynx is a wholly owned subsidiary of Reply Limited, a company registered in England company number 03847202 whose registered office is at 38 Grosvenor Gardens, London, SW1W 0EB.
Personal data submitted by you may be processed by us and/or our Group Companies as referred to hereunder for the following purposes:
to create an account if you register with the Site (‘Account’);
to provide you with use of the Site and the Services;
to administer the Account and the Services we provide;
to allow us to communicate with you in relation to the Site or Services using the contact details that you provide to us (and notify you about any changes to these);
to manage the Services we provide to you and to other users of the Site;
to allow you to publish and promote any services that you offer, including your skills, competences and the geographic area within which you operate;
to allow you (and other registered users) to identify business opportunities and services that meet your specific requirements;
to allow us to evaluate and act upon any feedback that you provide or any enquiries that you make;
to provide registered users with information about LynxPro events, goods or services and news about us and/or our Group Companies that we feel may interest them. We may contact you by telephone, email, fax or letter for these purposes and you will have the ability to opt-out or unsubscribe from receiving further marketing materials at any time.
to comply with any obligations imposed by applicable law;
to disclose information to the third parties described in paragraph 3.5 below; and
to perform any other processing that you may consent to from time to time.
The provision of your personal data is free and optional. If you fail to provide all the information required to create an Account, we will be unable to provide you with full use of the Site and/or the Services.
If you provide personal data relating to other living individuals (including, without limitation, any of your employees, officers, contractors or other personnel) you represent and warrant to provide such third party personal data only where you have lawful authority to do so. Any liability arising out of or in connection with you unlawfully providing such third party personal data will be your responsibility and you undertake to indemnify and defend us in respect of any claims, actions, demands or investigations and any associated costs or expenses (including but not limited to professional legal fees) that we may suffer in this regard. Without prejudice to the foregoing, we reserve the right at any time to conduct random checks to ensure that the above representation and warranty you give relating to third party personal data is true and accurate.
You must not at any time unlawfully provide to us any sensitive personal data. Sensitive personal data as defined under the DPA means personal data relating to racial or ethnic origin; political opinions; religious beliefs or other beliefs of a similar nature; trade union membership; physical or mental health or condition; sexual life; the commission or alleged commission of any offence; or any proceedings for any offence committed or alleged to have been committed, the disposal of such proceedings or the sentence of any court in relation to such proceedings.
Your contact information and all other personal details you provide can be modified by you at any time by accessing the user settings for your Account.
all access to the Site is secured by login and password credentials, which must be periodically changed to limit the risk of unauthorised access;
all Site communications are protected by industry standard encryption; and
all software systems supporting the Site are configured with data protection technology which is kept up to date in accordance with good industry practice.
Where we have given you (or where you have chosen) login or password credentials to access your Account, you are responsible for keeping this information secure against unauthorised access and must follow any instructions we provide in this regard.
You acknowledge and accept that we may also disclose personal data you provide to third parties for the following purposes:
Our other Group Companies, Reply Limited and Reply Services S.R.L. an Italian società a responsabilità limitata with its head office address at Corso Francia 110, Torino, 10143, Italy may receive and have access to personal data in connection with the management, administration and provision of the Services;
If our business or assets (or those of the above Group Companies) are acquired, personal data held about registered users may be one of the acquired assets and transferred to a third party;
If, in our reasonable opinion, we are under a duty to disclose or share such personal data in order to comply with any legal obligation, or in order to enforce or apply our Terms and Conditions; or to protect the rights, property or safety of ourselves or any Group Company. This includes, without limitation, exchanging information with external services providers for the purposes of fraud protection, our professional advisers, our insurers or the police, law enforcement, courts or competent regulatory authorities.
The personal data that we collect from you may be transferred to, and stored at, a destination outside the United Kingdom but will remain in European Economic Area (‘EEA’). We will not transfer your personal data outside the EEA without taking appropriate measures to adequately protect such data in compliance with our DPA obligations.
Unfortunately, the transmission of information over the internet or public communications networks can never be completely secure. We will take appropriate technical and organisational security measures to protect the personal data that you submit as described hereunder, but you acknowledge that we cannot 100% guarantee the security of such data.
A cookie is a small file of letters and numbers that we store on your web browser (e.g. Microsoft Internet Explorer, Firefox, Google Chrome, Safari) or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.
Enabling some of these cookies is not strictly necessary for the Site to work but it will enable us to provide you with a better browsing experience. Cookies can be deleted or blocked through changing your web browser settings, however some features of the Site may not work as intended and you may not be able to access all or parts of the Site or benefit from the Services we offer.
The cookie-related information will not be used for personal identification of individuals and data relating to usage patterns on our Site is kept fully under our control. These cookies will used for the following purposes (and for no other purpose that is not described below):
to improve Site usability;
to maintain the settings for your Account so we remember your device or computer between successive actions or sessions; and
to perform anonymous statistical analysis to improve functionality of our Site or the Services we offer through the Site.
The Site also makes use of Google Analytics to store information that you send to the server when using the Site. This data includes IP address, pages accessed, and documents uploaded, modified or deleted. For more information about Google Analytics and its privacy practices, please see: https://support.google.com/analytics/topic/2919631?hl=en&ref_topic=1008008.
In addition to being able to access and amend your Account information as described above, each individual has a legal right to ask us not to process his/her personal data for direct marketing; or, where the processing of such personal data is causing unwarranted damage or distress; or, if you are aware that personal data we hold is inaccurate or no longer relevant.
In addition to the above, individuals have certain rights under applicable law to receive information about the personal data we hold on them from time to time. Any access request may be subject to a small fee to meet our costs. We may also need to ask for further information to verify identity of the individual making such a request before we can respond.
If you wish to exercise these rights or have other questions about how we process your personal data, please contact us by email to firstname.lastname@example.org.